THE FOLLOWING TERMS AND CONDITIONS WILL APPLY IN ALL CIRCUMSTANCES WHEN WE HAVE BEEN INSTRUCTED TO MOVE A VEHICLE, WHETHER THAT BE A VERBAL OR WRITTEN INSTRUCTION AND WITH OR WITHOUT AN ORDER NUMBER.
OFFICE INBOUND AND OUTBOUND TELEPHONE CALLS
All calls to and from the PRO-Driver office are recorded for training purposes, clarity and for PRO-Driver to improve its service to you.
Every car that we move or is in our charge is fully insured. Our Public Liability Insurance is £10,000000 and our Fully Comprehensive Cover is £150,000 – £200,000.
All of our drivers are handpicked and trained by prodriver. We do not use agency or temporary staff not associated with PRO-Driver.
Our drivers expect to be on site awaiting a collection no longer than 30 minutes. Waiting time is charged to the booking dealer at a rate of £12.50 + VAT per 30 minute wait after the initial 30 minutes. The charge is made due to the delay in the drivers time and the effect of the amount of scheduled jobs that the driver needs to complete.
PRO-Driver PRIME Services – DRIVEN AND TRANSPORTED
PRO-Driver PRIME is a guaranteed fast delivery service. We commit that if the distance that the vehicle has to travel is below 150 miles we guarantee that the vehicle will arrive at its destination within 12 working hours of booking (9am-5pm being working hours excluding weekends). If the vehicle does not arrive within the 12-hour period then the movement will be free of charge. If the delivery mileage exceeds 150 miles then we guarantee that the vehicle will arrive at its destination within 16 working hours (9am-5pm being working hours excluding weekends). If the vehicle does not arrive within the 16-hour period then the movement will be free of charge.
The following terms and conditions will apply to PRIME services –
The vehicle must be available within 30 minutes of the driver arriving at the collection address.
The vehicle must have a valid MOT.
The vehicle must be paid for and be able to be released.
The vehicle must complete its journey without a breakdown occurring.
The time starts at the point that you receive an automated booking confirmation.
Any booked PRIME movement aborted or cancelled will be full job cost.
Excludes delays caused by acts of God or unforeseen inclement weather conditions, verified (AA & RAC) lengthy road closures.
All Prime movements are subject to availability.
DELIVERY OF ELECTRIC VEHICLES
If the vehicle requires a charge en route due to not being able to complete the journey or due to the amount of charge that you want the customer to receive then a waiting time fee of £30.00 + VAT will apply. This fee is NOT associated to the amount of electricity the vehicle requires, it is for WAITING TIME taken for a charge point to become available and the WAITING TIME associated while the vehicle is being charged. The cost to charge the vehicle via a charging terminal is treated in the same manner as fuel and is chargeable, the receipt(s) will be photographed and sent to your registered email address within minutes of the job completion. Please be mindful that some vehicles may require multiple charges per journey and the vehicle may have additional miles added should the driver have to go off route to find a charging terminal.
You may find it more economical to have the vehicle transported by PRO-Driver. Your customer will then receive all of the range that was present at collection.
DAMAGE IN TRANSIT
Like most motor trade insurance policies our insurance does not cover punctures, glass damage or damage from road debris. This is deemed to be no fault of PRO-Driver as the damage would occur whoever was in charge of the vehicle.
If you would like to cover your movement against damage in transit please tell the office when booking the movement. Charge £10.00 plus VAT per movement. Limit up to £150 per claim.
Motoring offences including speeding fines, toll charges and parking tickets
While the vehicle is under the control PRO-Driver we are responsible for the any of the above. Due to covert cameras the driver generally has no idea if he has exceeded a speed limit or has overstayed in a car park. In any event the registered keeper WILL receive the enforcement notice relating to the offence.
It is imperative that the person that receives the notice or summons complies with the law and fill in the relevant section on the fine or the enforcement notice stating that they were NOT in control of the vehicle at the time of the offence, this is generally section B or section 2.
PRO-Driver will honour their responsibilities to pay any of the above offences as long as the request for information has been completed by the registered keeper in a timely manner. If the notice has been ignored and the fine has been escalated
PRO-Driver will only be responsible for the original charges relating to the offence.
Although the original offence may have caused by an agent PRO-Driver unless the registered keeper of the vehicle has absolved his/her liability by completing the relevant section on the enforcement notice they will always be liable under English Law.
VEHICLE COLLECTION AND INSPECTION
When you instruct us to move a vehicle we also make a record of the exterior condition on a vehicle condition sheet which both parties sign. All of our drivers are trained to report on a vehicles cosmetic condition. If our driver has misreported on the condition sheet a physical defect to the vehicles exterior then the responsibility WILL be with PRO-Driver. If you require a more comprehensive full vehicle appraisal then please try our Silver Service Level or our Full Appraisal Gold Service Level
VEHICLE CONDITION REPORT
Our drivers/appraisers will ask you to sign a vehicle condition report on delivery of the vehicle to you. Once the vehicle has been inspected and the vehicle condition report has been signed by you or by a represenative of your company PRO-Driver will have no further liability and cannot be held liable for its condition or be responsible for any future claims as to its roadworthiness, mechanical or cosmetic condition.
VEHICLE CONDITION REPORT AND APPRAISAL SERVICES
PRO-Driver, its staff and employees cannot give any guarantees. Vehicle condition reports or vehicle appraisals are based on the opinions of the driver/appraiser following a visual assessment as to the condition of the vehicle at the time of the inspection. If the purchaser/buyer has requested a telephone appraisal (Silver/Gold service) it is the purchaser/buyers responsibility to ask the appraiser to check items that are standard or non standard items. The purchaser/buyer may ask our drivers to the check the V5, number of keys, and service books/histories. Where a road test is conducted the report is based on the opinions of the driver/appraiser in the limited time allowed to get the vehicle up to the normal operating temperature.
If it has been agreed that PRO-Driver has a responsibility to pay for any rectification, those charges must be supported by a bona fide invoice and be invoiced at cost price plus 10% On production of a bona fide invoice at cost price plus 10% your invoice will be paid within 7 days.
Where breakdown cover has not been taken out and a breakdown occurs, £100.00 plus VAT or £1.60 a mile plus VAT, which ever is the higher, will be charged to get the vehicle to its onward destination. Any chargeable parts/lubricants required by the breakdown agent to ensure the onward movement for the job to be completed are chargeable to the booking dealer.
If you would like to cover your movement against breakdown charges, please inform the office when ordering the movement Charge £5.00 plus VAT
PRO-Driver cannot be held responsible for the mechanical condition of a vehicle that they have been instructed to move. A driver will rely on the accuracy of a vehicles warning lights or a multi function display and will take all reasonable measures to protect himself/herself and the vehicle being moved.
Our drivers are instructed to find a safe and suitable area to pull over should the vehicle encounter a fault. If on a motorway this is likely to be the next services.
Our drivers are trained to communicate the late arrival of a vehicle if it will not arrive within one hour of the agreed time. No responsibility is accepted by PRO-Driver for a late arrival. Whilst PRO-Driver plans all routes effectively unforeseen incidents (traffic, accidents, road closures etc.) can cause delays, PRO-Driver will endeavour to keep the Customer / Dealer fully informed of any delays in delivery
In the event of the vehicle needing fuel, the driver will obtain an official receipt, photographed copies with the proof of delivery documents will be sent within one hour of the vehicle being delivered.
CANCELLATION DRIVEN MOVEMENT
Where a driver has been dispatched and a movement is cancelled by the either dealer/customer and not by PRO-Driver, an aborted movement charge will apply. Where an aborted movement physically occurs the original charge for the movement will apply.
CANCELLATION TRANSPORTED MOVEMENT
Where a transported movement is cancelled less than 24 hours prior to the booked date of the movement the full job cost will be charged.
PAYMENT OF INVOICES
If you are not an account holder you can pay for movements as you require them. If you have an account with PRO-Driver our invoices are due no longer than 30 days after the job has been completed, jobs are invoiced by our system on the day they are completed. If an agent or representative from your company has instructed us (verbally or written) to complete a movement but has not supplied us with an order number the invoice is still due on the due date.
We welcome you to register any dissatisfaction with our services using the link on this website. Please go to “Contact Us” at the top of the homepage and click the
“Dissatisfied with our Service?” tab. We will respond instantly with an acknowledgment of your complaint.